How to write Email in English for absolutely free.

How to write Email in english? is it difficult?

Do you need to think 100 times before writing an Email to anyone?

If your answer is Yes, then you are in the right place. I will tell you how you would write an error-free Email and without any grammatical mistakes.

As we all know, Email is one of the most used communication systems worldwide.

We used Email during our professional communication. So our Email should be simple, understandable, and most important is without any error.

Our Email represents how much professionally we work.

Let’s see with an example:-

Suppose you saw there is a Job opening in the XYZ company. You are perfect for that job position So are applying for that position.

You write an Email to the company about your skills, education, and, etc. But your Email is not appropriate. Email is full of errors and grammatical mistakes.

What do you think company HR’s will reply to your Email? No, they will think you are not professional.
Now Let’s see a solution for this.

You need to follow 5 points while writing any Email. It can any Email stick to these 4 points and, your Email will look like a professional Email.

Before writing an Email I will recommend you to first, Install Grammarly. It’s a simple browser extension.

Why Grammarly?

The answer is we are human, and we make mistakes while writing English. So here comes Grammarly, Which helps us to write English without any grammar mistakes.

Most important about Grammarly is it’s free. Grammarly has a paid version and, the free version is enough at the beginning. If you have money to spend, you can purchase a paid version.

Now start with the How to write email in English.

Point 1:- Subject.

Before writing an Email, please start with the subject of the Email. Because many times we write complete Emails and, we hit the send button without a subject line.

To avoid these, write the subject first and then Email.

What to write on the subject?

In the subject, we will write a summary of our Email.

The subject should be simple, short, and understandable.

Example:-

Like if I am writing an Email for a job position, then I will type.

Subject:- Job application: -Graphics Designer.

Simple and, short just like that, type your subject so the person who will see your Email will get a clear idea of what is in the Email.

Now move to the next Point.

Point 2: -Salutation.

From here, we will start our actual Email content.

When we physically meet anyone, what we do? We greet them. So here we are meeting virtually. Greetings with the Hi or Hello.

Example: –

  • Hello Sagar,
  • Hi Team XYZ,

Point 3: – Body.

The body is a space where we write our full message in detail. We mention the complete information that we want to convey to the next person.

The recipient should be able to understand your problem or your story without any doubt. So try to provide every small information you want to say in the Body section.

Example:-

We will continue with the same example of a job application.

“I am writing this Email and attaching my resume to apply for the “Graphic designing” position with XYZ company. I get to know about this position from your website career section. After analysing my qualification and skills, I believe my profile is qualified for this position.”

Here our goal is to tell HR you are qualified for this position and, we want HR should check our attached resume.

Now we have conveyed our message to HR. The next step is closing. How to wrap our Emails?

Point 4: – Closing

In the closing section, we write what action we required from recipients.

After receiving our resume, What action should HR take? Abuse HR should schedule our Interview. That call to action we will mention in the closing section of the Email.

Example:-

Thank you for taking the time to review my resume. I look forward to hearing from you to set up an interview. Please contact me at [email protected]

Is it Looking nice?.

Let’s move to the lasts point of How to write email English absolutely free.

Point 5:- Signature.

Signature is the ending of our Email. In this part, we mention the identity of ourselves by name. Let’s get more clarification by example.

Example:-

Sincerely,
Your name.
2.Thanks and Regards,
Your name.

Uffff! Finally, our Email has competed and, It’s ready to send.

Let’s see the final look of your job application Email.

Hi XYZ HR,

I am writing this Email and attaching my resume to apply for the “Graphic designing” position with XYZ company. I get to know about this position from your website career section. After analyzing my qualification and skills, I believe my profile is qualified for this position.

Thank you for taking the time to review my resume. I look forward to hearing from you to set up an interview. Please contact me at [email protected]

Sincerely,
Your name.

Thanks for reading this blog. I hope it is helpful to you. Grammarly really helps us to write in English so, I recommend you to use this application and most importantly it’s free.

You can purchase a premium version if you more features.

If you want to improve your English? then do visit our How to improve English with 4 steps 100% free article.
See you in the next article.

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